Know exactly what you owe — and pay it.
Capture vendor bills, expenses, and receipts. Code every line to your budget. Approve, record payment, and push to QuickBooks — all without leaving your project.
Every bill coded to your budget
Line items on vendor bills are linked directly to budget line items. Bills, expenses, and field receipts all roll up into the same actual-cost view — no spreadsheet reconciliation needed.
Approve, then pay — with a full audit trail
Bills move through draft → coded → approved → paid. Each transition is logged. You can't pay before you've approved, and every payment record is tied to a specific bill.
Syncs to QuickBooks automatically
Foreman pushes approved bills to QuickBooks as Bills (or Purchases for expenses). When you record payment, the sync updates. Manual retry is always available if needed.
Every vendor charge traced to a budget line
When you capture a bill, you pick line items directly from your project's budget. Each line is linked to a budget line item, which feeds the actual-cost roll-up on the budget editor. Nothing floats free — every dollar is accounted for.
Draft, code, approve, pay — in order
Foreman enforces a clear status path: capture in draft, link lines in coded, get sign-off in approved, then record payment. You always know what's pending approval and what's waiting on a check. Voiding is available at any step.
From Purchase Order to settled bill — without leaving Foreman
Issue a Vendor Agreement (Purchase Order or Work Order) to commit costs upfront. When the actual bill arrives, convert it in one click. Approve the bill and Foreman pushes it to QuickBooks automatically — no double entry.
How it works
Three steps. That's it.
Capture the bill
Create a vendor bill, expense, or receipt on any project. Pull line items from the budget to link each charge to a cost line — or capture field receipts first and assign them later.
Code, then approve
Once every line is linked and the amount is confirmed, mark the bill approved. Foreman pushes it to QuickBooks as a Bill or Purchase automatically.
Record payment
Log the payment when you cut the check. Foreman marks the bill paid, updates the budget's actual-cost totals, and syncs the payment to QuickBooks.
Frequently asked questions
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